OFFICE MANAGER

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Methodist Health System
Published
March 12, 2021
Location
Dallas, Texas
Job Type

Description

OFFICE MANAGER

GASTROENTEROLOGY
METHODIST MEDICAL GROUP
Dallas, TX, 75237
Full-time · Day · 8am-5pm (40 hours per week)
Req # 20058172

Your Job:
The Office Manger will supervise the daily operations of the facility to ensure a smooth,efficient operations process is carried out daily. You will work closely with Physicians to ensure that quality patient care is maintained.

Your Job Requirements:

  • Associates degree in health or business administration or at least 5 years experience in a similar position within a physician’s office, hospital, clinic or other healthcare facility preferred.
  • Affiliation with American Association of Professional Coders and completion of Professional Association Healthcare Office Manager training preferred
  • Strong positive interpersonal skills; high degree of initiative, sense of organization and ability to identify and resolve problems.

Your Job Responsibilities:

  • Coordinates physician office operations in conjunction with the physicians and practice management administrator, hires, supervises and evaluates staff per policy.
  • Orients and trains new staff.
  • Maintains all personnel records for the facility in cooperation with Human Resources.
  • Prepares work schedules and ensures adequate staff coverage, monitors time off requests and resolves workload distribution issues.
  • Totals all employee hours for submission to Human Resources, in a timely and accurate manner.
  • Facilitates communications to address operational issues on a timely basis.
  • Conducts regular periodic staff meetings to inform staff of changes in policies, discuss areas of concern, and to provide necessary inservice training.
  • Records results of meetings.
  • Identifies areas of conflict to physicians and/or Administrator and suggests resolutions.
  •  Implements and monitors compliance with office policies and procedures.
  • Ensures OSHA and/or CLIA environmental control plan is maintained in the office; trains employees on the standards.
  • Ensures all equipment is maintained per appropriate regulations.
  • Assesses outside service and equipment needs with involved staff and physician; makes recommendations to Administrator.
  • Responsible for ensuring all necessary office and medical supplies are maintained at a level adequate for efficient operations.
  • Maintains inventory maintenance procedures and ensures orders are prepared as appropriate.
  • Reviews monthly supply expenditures against budget and reports to Administrator.
  •  In cooperation with the Administrator, implements financial policies and monitors cash collections to ensure adherence to policy.
  • Maintains strict cash control.
  • Regularly reviews Explanation of Benefits (EOB) comparing billed charges to reimbursement to monitor pricing/coding activity.
  • Ensures patient’s insurance benefits are verified to determine of coverage meets the standards as stated in the organization policy.
  • Establishes payment arrangement procedures, per facility policy, when required by patient financial circumstances.
  • Other duties as assigned
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