Medical Student Education Coordinator

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Central Maine Healthcare
July 29, 2021
Lewiston, Maine
Job Type


  • Medical Student Education Coordinator

    • Lewiston, Maine
  • At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day.

    Position Summary:
    Supports a variety of administrative tasks surrounding onboarding of medical students for clinical experiences at CMH.

    Essential Duties:
    Point-person for all medical student related administrative tasks, questions, and concerns
    Coordinate medical student rotations by communicating with hospital and outpatient departments and maintaining rotation and daily schedules
    Set students up for system security and IT clearance, communicate the details of their clinical experience, and prepare them for their first day onsite
    Lead student orientations for UNE Core Clinical Campus students (annual) and other rotators (as needed)
    Distribute, collect, and enter data for student evaluations
    Assist in preceptor and department payment process
    Collect time sheets and verify student rotations
    Prepare check requests or payroll documents for manager sign off
    Submit payroll authorizations to the chain of leadership for preceptor reimbursement
    Assign allocations of the quarterly UNE grant funding for disbursement
    Liaise with medical school coordinators
    Other administrative duties
    Coordinate meetings and take meeting minutes
    Support medical student projects as required of a core clinical site
    Front-office/reception administrative duties
    Education and Experience:
    High School Diploma required, Bachelor’s degree preferred
    One year or more experience in relevant administrative support or project management experience
    Strong computer knowledge and comfortable navigating and organizing electronic files
    Understanding of MS Office suite-- specifically Outlook, Word, Excel, Teams
    Understands version control and file naming conventions

    Any experience with database management or policies/procedures is a plus, but not required
    Knowledge, Skills, and Abilities:
    Thinks outside of the box for creative solutions and can easily adapt to a changing environment
    Invested in the quality of experience for our learners and our preceptors
    Professional written and verbal communication skills
    Superior attention to detail
    Excels at multi-tasking; demonstrates ability to organize, perform and track multiple tasks accurately in short timeframes
    Ability to organize a daily workload by priority
    Meets deadlines and thrives in a fast-paced, quickly changing environment
    Analytical and problem-solving skills; has a proactive approach to problem-solving
    Adaptable; flexible
    Levelheaded, self-directed, and accountable; able to work both independently and collaboratively as a team player
    Displays positive attitude. Treats others with honesty and respect. Speaks positively in all customer interactions internal and external.

    If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!

      Posted 23 Days Ago
      Full time

About Us


    Our why, our purpose, drives every decision and action we take as a healthcare system. We strive everyday to deliver exceptional care, and to improve our community.  We are a non-profit organization that is breaking the traditional healthcare mold by bringing our patients and their family’s high value, low cost, and award-winning care while focusing on creating an exceptional experience for them; all within their communities.  To accomplish this, we only hire individuals who are committed to excellence, who embody the principles of our CMH Experience Service Standards, and who are ready to step in and help their fellow team members achieve those exceptional results for our patients, their families, and the community.

    Central Maine Healthcare System

    The organization is broad in its footprint, with three (3) hospitals in Bridgton, Lewiston, and Rumford, and over 75 individual practices within our Medical Group.  Lewiston’s Central Maine Medical Center is a certified and award-winning level two trauma center, along with our Central Maine Heart and Vascular Institute and the upcoming highly anticipated launch of our comprehensive state of the art cancer treatment center. Both Bridgton and Rumford Hospitals are four (4) star accredited acute care hospitals, and our Medical Group and Maine Urgent Care Centers have won multiple awards within their specialties.  As a system we are a six-time winner of the Leapfrog Safety A Rating since 2019, representing some of the highest quality care and outcomes nationwide. Our awards and accolades are only possible as a result of our commitment to culture, and a focus on safety and inclusion, in each of our patient’s experiences and in the experiences we create within our teams.

    If you are a person who is looking for a way to give back to your community, to help improve the lives of patients or those who care for our patients, want to be part of a growing organization that is setting the bar for Maine healthcare, apply to join Central Maine Healthcare today!

    Diversity and Equal Employment Opportunity

    CMH actively promotes diversity in its workforce at all levels of the organization. We strive to create and maintain a setting where we celebrate cultural and other differences and consider them strengths of the organization. CMH is an equal opportunity workforce and no one shall discriminate against any individual with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information or veteran status with respect to any offer, or term or condition, of employment. We make reasonable accommodations to the known physical and mental limitations of qualified individuals with disabilities.

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