Job Category:

Legal / Compliance

Work Shift/Schedule:

8 Hr Morning - Afternoon

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

The primary responsibility of this position is under the supervision and direction of Senior Legal Counsel, perform contract management program administrative tasks and duties to ensure compliance with NGHS policies and regulatory and accreditation standards and requirements associated with contract management. Primary duties of this position include providing initial contract review for select types of contracts for Legal Counsel; performing contract management system administration tasks in accordance with standard work and best practices; providing assistance to contract management system users and tracking such requests to identify areas of opportunity for user training or system improvements; serving as a system administrator for contract management system and Docusign; and developing and running any system reports as requested by Legal Counsel or NGHS leadership.

Minimum Job Qualifications

• Licensure or other certifications:
• Educational Requirements: Bachelors Degree
• Minimum Experience: Two (2) years of experience in contract administration or contract management.
• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:
• Preferred Educational Requirements:
• Preferred Experience:
• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Meticulous attention to detail
• Ability to maintain organized system of physical and digital records
• Ability to implement and consistently follow detailed standard work
• Ability to function independently in performing work tasks and assignments
• Excellent written and verbal communication skills with a focus on excellent customer service
• Positive can-do attitude with a high level of professionalism
• Knowledgeable about basic contractual elements
• Skilled in multi-tasking in a dynamic environment
• Knowledgeable and comfortable with continuous process improvement and change management principles
• Extensive knowledge of contract management system with the ability to create and run various reports and quickly locate documents or other information requested by supervisor, Legal Counsel, or NGHS leadership

Essential Tasks and Responsibilities

• Serves as primary day-to-day system administrator for contract management system and DocuSign system, performing all routine system admin tasks in accordance with pre-established standard work and best practices.
• Tracks all user assistance to capture metrics to inform team of trends and areas of opportunity for platform improvements, user training, or workflow structure.
• Escalate contract management platform or DocuSign system issues to applicable vendor contact and tracking all applicable Help Desk tickets.
• Developing and running any contract management platform or DocuSign system reports as requested by Legal Counsel or other NGHS leadership.
• As delegated by Legal Operations Administrator or Legal Counsel, perform basic initial contract review for Legal Counsel in accordance with checklists and standard work developed by Legal Counsel.
• Serves as the quality control and gatekeeper for contracts and agreements throughout NGHS, including assurances for the presence of Business Associates Agreements and supporting documents as appropriate.
• Support Legal Counsel and perform tasks as assigned by Senior Legal Counsel.

Department Specific Essential Functions

• Serve as primary system administrator for DocuSign.
• Serve as a system administrator for contract management system.
• Serve as back-up in contract routing and tracking functions for Legal Counsel.
• Serve as back-up administrator for legal matter management/ billing platform and assist with basic system administration tasks in the system as requested.
• Develop and run standard and ad hoc reports within DocuSign and contract management systems, synthesize reports in tables, charts, and/or narrative format as requested by Legal Counsel or other NGHS leadership.
• Provide and track user assistance in both contract management and DocuSign platforms.
• Attends relevant meetings as necessary.

Physical Demands

• Weight Lifted: Up to 20 lbs, Occasionally 0-30% of time
• Weight Carried: Up to 20 lbs, Occasionally 0-30% of time
• Vision: Heavy, Constantly 66-100% of time
• Kneeling/Stooping/Bending: Occasionally 0-30%
• Standing/Walking: Occasionally 0-30%
• Pushing/Pulling: Occasionally 0-30%
• Intensity of Work: Occasionally 0-30%
• Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.