Written by vail - - Comments Off on HIM Tech III
Vail Health
September 7, 2021
Vail, Colorado
Job Type


HIM Tech III 7181 (remote)

Vail Health
Vail, Co
180 South Frontage Road West | Vail, CO 81657
Full-time (Year Around), Days
Posted 08/30/2021
Req # 11047
Min:$20.86 Max:$31.29
To us, it's about living life to the fullest while serving our patients, teammates, neighbors and friends. We are dedicated and passionate in everything we do, seeking challenge and appreciating the routes that got us here. Whether our path is clinical or not, we all came to find balance and meaning in our lives within the work we are passionate about and the adventures we live.
  • POSITION PURPOSE: Two to three sentences describing the overall purpose of the position.
    • Accurately processes medical records, including document capture; identifies documentation deficiencies for physicians in accordance with Federal, State, Hospital and Accrediting Body requirements; prepares documents for disclosure in accordance with Federal HIPAA, State and Hospital regulations and policies; Completes documents for State vital statistics within the State prescribed timeframes. Routinely interacts with the public and physicians. Competently performs the duties of a Health Information Management Technician I and II. May serve in the role of the Lead in the Lead’s absence.
  • ESSENTIAL JOB FUNCTIONS: Maximum of ten functions in order of percentage of time spent on functions from longest to shortest; do not list anything that does not represent at least 10% of the job’s time. Please include supervisory responsibilities.
    • 1. Multiple Primary Duties: Competently and routinely performs 2 or more of the Health Information Management Technician II functions as well as 1 or more of the following ** Job Functions. “Routine” is defined as doing the function the majority of the time or completing more than 50% of the function, with occasional assistance from others.

      2. **Duplicate Number Management: Ensures that each patient has a unique medical record number and “unit record” in compliance with Accrediting agencies, CMS, and HIPAA. On a daily basis, accesses the Paragon and Cerner application reports for potential duplicate numbers, that is, a patient having more than one medical record number in any of the VVMC EHR systems. Investigates each of the situations to determine if the patient is, in fact the same patient, and if so, merges the two or more encounters or medical records to the appropriate medical record number. Alerts departments that manage this process for department specific applications, such as PACs, Mosaiq, and Information Systems. Assess all new medical record numbers assigned to determine if the patient has been previously seen at the Medical Center and if so, performs the merge of the encounters and alerts other departments as noted above. Maintains statistics identifying the system users that created the error. Summarizes monthly and provides to the Director.

      3 **External Audits: Receives requests for records to be reviewed by external auditors, compiles copies and/or sets up queue for these encounters to be reviewed. Validates that no restrictions apply to the encounters requested. Keeps Director informed of the status of project preparation. Mails or sends the copies in accordance with the requestor’s instructions.

      4. Other Projects: May work on special projects as required, including, but not limited, orienting new staff members, preparing department coverage schedules, collaborating with others in the organization including Medical Staff and other clinicians to ensure the record accurately documents the services provided, investigates unusual events such as missing documentation, significant scanning errors, computer errors and collaborates with IT or other departments as required until resolved, and identify new forms or redundant forms that appear in the medical record that require approval from or revision by the forms committee.

      5. Schedule: Accommodates a varied work schedule including weekend coverage, especially during Season, to accommodate the work requirements of the Department and patient needs.

      6. Customer Interaction: Effectively diffuses angry or unhappy customers.

      7. Organization Culture: Supports the philosophy, objectives, and goals of VVMC and the HIM department. Role models the principles of a Just Culture and positively collaborates with team members to ensure the Department is functioning at optimal performance at all times by willingly assisting others in various capacities to complete the Department’s work and without compromising one’s own work expectations.

      8. Compliance: Complies with all Hospital policies including, but not limited to the Compliance Program and Safety Program. Abides by standards of professional ethical conduct. Attends all required in-services and complete ELearning assignments. Identifies and attends training and educational programs conducive to professional growth. Utilizes current literature and educational sessions attended to the benefit of VVMC and shares new ideas, policies, regulations and other findings with peers and supervisors.

      9. Other: Performs other duties as required.

  • This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.
  • MINIMUM QUALIFICATIONS: Requirements - Required and/or Preferred
    • Experience:
        • Health Information Management Department experience of no less than 3 years, required.
        • Scanning and/or release of information experience, required.
        • Experience working with the public in a customer service role, required.
    • License(s):
        • Licensed Practical Nurse (LPN) or
        • Registered Nurse (RN) or
        • Certified Medical Assistant (CMA) preferred
    • Certification(s):
        • Registered Health Information Technician (RHIT) or
        • Registered Health Information Administrator (RHIA) or
        • Medical Billing or Coding Certificate required
    • Computer / Typing:
        • Use of a computer, keyboard, and mouse and experience with basic Microsoft Office applications, required.
        • Must possess the computer skills necessary to complete work assignments, online learning requirements for job specific competencies, access online forms and policies, complete online benefits enrollment, etc.
        • Must have typing skills of no less than 20 WPM for this position.
        • Ability to search resources and/or Internet to locate physician and healthcare facility information to make appropriate decisions.
        • Competent in accessing the Birth Certificate application (COVIS) and Dictation System.
    • Must have working knowledge of the English language, including reading, writing, and speaking English.
    • Education:
        • Some college coursework, required
        • Graduate from accredited school of Health Information Technology or Management or other equivalent healthcare degree/certification, required.
Benefits Summary: This position offers a robust benefits package including Medical, Dental, Vision insurance, 403(b) retirement plan with up to 5% retirement deferral match, paid time off, tuition reimbursement, student load assistance, childcare assistance, life and disability insurance, employee assistance program, annual bonus potential, amongst others.
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