Job Category:

Medical Education

Work Shift/Schedule:

8 Hr Morning - Afternoon

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

The NGHS Grants Manager is embedded within the GME Research and Quality Improvement Team and is responsible for managing the approved NGHS Grants Process including using the approved grants process to identify grant opportunities for NGHS system stakeholders, inform & educate potential grant champions in how to complete a grant application; including financial budgeting requirements, and aligning grant applications to NGHS vision, values and initiatives; guiding grant applicants to the appropriate managing body for community or research and initiating a system approval process. This role is also responsible for reporting data about grant activity to stakeholders in an accurate and timely fashion. The Grants Manager will rely heavily on their strong project management skills; ability to formulate action plans and timelines and to execute those plans; ability to manage multiple initiatives simultaneously. Strong analytical skills to develop, interpret, adapt, known methods, system procedures or operating concepts to new situations. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. A wide degree of creativity and latitude is expected. Demonstrated ability to achieve results through team efforts, willingness to challenge established practices draw relevant conclusions. Leads and coaches team members to achieve goals, objectives and personal growth.

Minimum Job Qualifications

• Licensure or other certifications: NIH or similar grant writing certification. CITI or IHI or similar project management and grants certification.
• Educational Requirements: Masters Degree in healthcare related field or biomedical science.
• Minimum Experience: A minimum of 3 years of experience in writing, submitting, and successful award of grants and management of awarded grant. Or 5 years experience in grant matching, project management using agile methodologies.
• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications: Green Belt and  PMP preferred, Agile certification a plus.
• Preferred Educational Requirements:
• Preferred Experience: Experience using EPIC research module and or Service Now a plus.
• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies and articles for publication that conform to prescribe style and format. Ability to effectively present information to top management, public groups, and/or board of directors.
• Excellent analytical and interpersonal skills; demonstrated ability to work with all stakeholders; proven ability to work independently or as a team member; strong problem solving and troubleshooting skills; ability to translate complex information into simpler terms and concepts.
• Proven ability to maintain positive peer, customer relationships, interacting positively and productively with teams across organizational lines. Demonstrates skills in critical thinking, and consensus and relationship building
• Service-oriented; able to communicate technical solutions to non-technical customers regarding grant RFPs and documentation needed
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of information furnished in written, oral, diagram, or schedule form. Performs with limited latitude for independent action and judgment within the framework of the job. Work is verified in the context of recommendations for action to department management
•  Serves as the NGHS Grants expert, providing consultation, teaching and project delivery as required by the projects / stakeholders while maintaining a best practices approach to grant management.
• This position requires creative yet critical thinking to develop high quality research methodologies based on a master’s level research skills. This position links residents, faculty, data administration teams, external collaborators, and stake holders together in a dynamic work environment to display rigorous research through Northeast Georgia Medical Center graduate medical program. As the research manager, responsible for project management of many projects in different programs, the incumbent has to be able to creatively problem solve and progress projects with limited resources and diverse groups of stakeholders
• Understanding of the GME Research & Quality 7-step Process from idea to dissemination using a robust scientific methodology.
• Understands grant terminology and protocols, networked with grant awarding bodies
• Experience in validating and  presenting complex data findings at local and national levels.
• Hands-on with ability to guide grant managers in addressing barriers to project completion.
• Experience in validating and approving grant applications and setting up interim progress checking for grant project managers.
• Ability to learn rapidly and to apply formal training to new environments.
• Must be able to function in dynamic environment subject to changes in schedules and priorities, working on multiple projects/ issues concurrently.
• UpToDate knowledge of external databases and platforms such as Registries (NCCB, GRN etc.) QLIK, Qualtrics and RedCap, NVIVO, Minitab, IBM SPSS, MPLus and internal resources such as COSMOS, EPIC slicer dicer
• Knowledge of 45CFR46 Federal, state, local and institutional requirements related to human subject research, exempt QI studies
• Able to represent NGHS at national and local conferences as approved by director
• Ability to act as editor for approved project grant application documentation
• Experience in creating and maintaining reports that summarize data to be used by management.
• Familiarity with NIH and other federal grant application and management processes
• Ability to develop durable educational content, run workshops and train project teams in grant writing and management requirements.

Essential Tasks and Responsibilities

• System Grant Oversight Tasks- Assists director in developing an internal (NGHS) Grant application development process that aligns with current practices to support stakeholders who want to apply for a grant. Works closely with grant stakeholders (internal and external) to build relationships and ensure alignment with NGHS grant standards and processes. Provides accurate and timely data for requested metrics. Ensures compliance with NGHS policies on grant application approvals and grant management processes. Communicates grant compliance process system-wide using multiple information streams. Leads a cross service/departmental grants committee to review NGHS grant activity on a bi annual basis, reporting via an executive summary to leadership.  Works closely with end-users to identify and report on grant activity, providing summaries of grant activity, grant phases, and grant completion in monthly reports to Director. Collaborates with the Service Now development team to build a digital "store front" (SharePoint) to stream line grant approvals, application, matching and educational resources. Prior to grant approval, carry out a needs and resources assessment on the final application (and protocol, if appropriate) and meet with appropriate service groups/vendors to confirm a resource plan and timeline to maximize efficiency of NGHS resources in a strategic interdependent manner. Review protocol for potential operational issues, and make alternate recommendations, as needed.
• Grant Application Support Services- Collaborates with GME data team to provide project projections to aide in grant submission data sections. Prepares and maintains key documents and technical specifications for use in future grant applications. Serves as the NGHS Grants expert, providing consultation, teaching and project delivery as required by the projects/stakeholders while maintaining a best practices approach to grant management. Builds a grant oversight team of experts in phase 2 as we expand the service provision to grant application assistance.
• Grant Matching Services- Identifies and leverages a grant matching program that helps connect NGHS grant seekers with appropriate grant opportunities. Develops a strategy to communicate grant opportunities to NGHS stakeholders. Collaborates with finance partners to ensure fiscal ROI and communication of potential grant awards.
• Grant Management Oversight- Oversees grant funded project managers ensuring timely and accurate reporting and compliance with awarded grant specifications and internal reporting requirements. Reports grant management activity. Provides expert guidance in complex PM situations and helps problem solve on projects as a consultant. Meets with all grant project managers on a monthly basis to ensure system and vendor compliance. Records and reports all IRB approvals. Keeps a record of any adverse events or variances experienced in research related grant projects.
• Grant Ethics Oversight- Confirm that all required and /or regulatory documents are submitted to sponsor / securely stored in a timely manner, in compliance with federal, state, local, and NGHS requirements, or provision of appropriate written process to ensure this prior to grant approval, and at specific progress meetings through grant lifecycle. Ensure project compliance with federal, state, local and NGHS ethical requirements, including use of human subjects and data governance.
• Grant Award Body Liaison- Develop relationships with Grant Awarding Bodies and Vendors grant department personnel. Ensure compliance with applicant submission through central BGHS accounts not personal. Track variances in progress reporting and grant compliance/agreements.
• Grant Skills Educator- Develops a rich repository of grant support information, and communicating this resource to potential NGHS grant applicants, centralizing repository in the Grant SharePoint site. Participates in development and facilitation of a grant writing curriculum for internal certification (Phase 2). Facilitates stakeholder learning in project management, budgeting, reporting and scaling to system wide implementation. Develops durable accessible learning content for diverse stakeholders to encourage innovation and investigation, equipping stakeholders to maximize potential of success.
• Work on additional assignments as delegated by management.

Physical Demands

• Weight Lifted: Up to 20 lbs, Occasionally 0-30% of time
• Weight Carried: Up to 20 lbs, Occasionally 0-30% of time
• Vision: Light, Occasionally 0-30% of time
• Kneeling/Stooping/Bending: Occasionally 0-30% of time
• Standing/Walking: Occasionally 0-30% of time
• Pushing/Pulling: Occasionally 0-30% of time
• Intensity of Work: Occasionally 0-30% of time
• Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.