Center City, Philadelphia, PA
The Project Coordinator will assist in management of projects for Thomas Jefferson University. The project coordinator will successfully assist in strategic planning and implementation of projects and support university operations. The position operates across the Academic Pillars. As part of their duties, half time of this position will be to coordinate the operational functions of the Jefferson Israel Center in the Office of Global Affairs. The position is responsible to assist with collaboration projects or initiatives between the Thomas Jefferson University and institutions in Israel in the healthcare innovation, in life sciences and other international countries.
0.5 Office of the COO
Manages certain aspects of strategic project planning and implementation
Day-to-day interface with Jefferson faculty, management and university faculty to implement projects
Develop metrics and reporting on progress and deliverables of projects underway and measure results
Assist in strategic planning and implementation of projects and support university operations
Manages and coordinates reports and presentations to support attainment of organizational goals
Creates meeting presentation materials and briefing documents to be presented for senior level executive discussions
Coordinates and prioritizes strategic and academic projects, monitors status of action items, develops tracking tools, prepares presentation formats – all within deadlines
Analyzes and interprets data gathered to support the strategic and academic planning process and to evaluate initiatives
Interacts with co-workers, visitors and other staff consistent with the values of Jefferson
0.5 Jefferson Israel Center
Coordinates and supports related activities of the Jefferson Israel Center
Coordinates and tracks all the projects and initiatives to ensure adherence to prescribed deadlines, milestones, and works with key stakeholders to ensure timely and accurate flow of information regarding inquiries, applications, requests and follow up activities.
Maintains financial records relative to grants and contracts, consultants’ time, travel and office related expenses.
Supports research project implementation through development of data collection and management tools and systems, data collection, data entry, and interim data reporting.
Conducts literature reviews, including critical reading and preparation of bibliographic databases, to support undergoing projects and initiatives.
Assists with philanthropic events in collaboration with the Institutional Advancement Office.
Assists with annual reports and reviewing different metrics
Screening proposals for collaboration projects and applications submitted to the center
Prepares communications and correspondences between parties
Serves as a liaison and collaborates with other departments within the organization including ORA, RACE etc.
Participates in meetings, supporting with program presentations, takes minutes as instructed
Ability to provide hands-on assistance with video and audio teleconferencing including GoToMeeting, WebEx, SKYPE and/or Zoom.
Other duties as assigned.
Occasional travel to various TJU Center City locations
-Bachelor degree in Business Administration or health related sciences (e.g Population Health, International Studies, Global Health) required.
-Master’s degree/MBA preferred
-License/Certification: Project management related certificates preferred
Prior three (3) years of experience in an administrative, health, research or international setting Prior experience with grants, research administration and IRB submissions preferred Bi-lingual proficiency preferred
Jefferson Health delivers state of the art healthcare services to patients throughout the Delaware Valley and southern New Jersey. Jefferson (Philadelphia University + Thomas Jefferson University) provides more than 8,400 students from nearly 40 states and 40 countries with 21st century professional education. Combined, we have 30,000 employees.
Jefferson Health, with 14 hospitals (seven are Magnet designated by the ANCC for nursing excellence) and 40+ outpatient and urgent care locations, offers a broad range of primary and complex, highly specialized care that touches the lives of more than four million patients annually. U.S. News & World Report has ranked Thomas Jefferson University Hospital among the nation’s best in 10 specialties. Jefferson Health also includes the NCI designated Sidney Kimmel Cancer Center; it is one of only 70 such centers in the nation.
Jefferson (Philadelphia University + Thomas Jefferson University) has ten colleges and three schools that offer more than 160 undergraduate and graduate programs. Our University is dedicated to inter-professional and transdisciplinary approaches to learning that offer a vibrant and expandable platform for professional education. Through this unique model, we are preparing our students for current and yet to be imagined careers.
As an employer, the Jefferson Enterprise maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.
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