Lubbock

Basic Science Admin

40721BR

Pharm-Neuro Dept Lbk Genl

Position Description

Employees in this position are responsible for managing the day-to-day administrative operations of a large size Basic Science department. Persons in this position must exercise a high degree of initiative and independent judgement, and should have a general knowledge of Health Sciences Center policies and procedures as they relate to department financial management and personnel administration. This position provides direct supervision to department staff personnel. Work is performed under usual office conditions; deadlines, meetings and maybe some travel. Additionally, work requires considerable contact and coordination with HSC administrative officials, administrative personnel of other departments and units, granting agencies, other institutions, and government organizations

Org Level 7

511701 - Pharm-Neuro Dept Lbk Genl

Instititution

Texas Tech Univ Health Sciences Ctr

Campus

HSC - Lubbock

Major/Essential Functions

• Manages day-to-day operations of the department; meets with the Chair on a routine basis to clarify goals; supervises administrative staff; works with faculty to resolve issues; coordinates special projects as assigned.
• Relieves Chair of various administrative duties; analyzes and solves problems within an appropriate time frame.
• Meets with HSC administrators as needed and requested, and represents the department at administrative operations
• Prepares and submits annual departmental budgets to be presented to the Dean's office at the annual budget meeting; analyzes and communicates financial information and data in complex account structures; uses data to develop budgets and financial plans. Enters appropriate budget information into Budget Prep for the next fiscal year.
• Compiles information and prepares departmental reports as requested by both internal and external entities.
• Manages and develops operating policies and procedures to coordinate departmental programs and activities.
• Supervises office staff; allocates work responsibilities; monitors and ensures accurate and timely daily process (purchasing, travel, hiring; pre- and post-award process, non-grant funds; seminar series and other department events)
• Ensures that essential administrative functions and services are provided at all times. Cross trains staff in key administrative functions and services such as purchasing,
  travel, hiring, pre- and post-award process, non-grant funds, seminar series and other department events.
• Manages various administrative functions at the department level, including faculty recruitment and hiring for all department staff.
• Submit all ePAFs for faculty and staff within the department.
• Other duties assigned to achieve and accomplish the goals and mission of the department/institution.

Occasional Duties

May need to cover other team member(s) functions as needed when team member(s) out of the office.

Required Qualifications

Bachelor's degree in a business-related area. Four years of progressively responsible administrative and supervisory experience. Ability to communicate effectively. Working knowledge of the principles and fundamentals relating to budgeting, accounting, and recordkeeping. Ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.

Preferred Qualifications

• Experience with Banner, Cognos, grants, accounting, purchasing, travel, and team management at TTUHSC is essential.
• Prior experience working in a team environment.

Required Attachments

Resume / CV

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.

Pay Basis

Monthly

Grant Funded?

No

Pay Grade Minimum

Salary commensurate with education, experience and/or skills.

Pay Grade Maximum

Salary commensurate with education, experience and/or skills.

Job Type

Full Time

Job Group

First line Managers

Shift

Day

Schedule Details

M-F, 8 to 5; Occasional after hours including weekends/holiday when necessary.

Travel Required

Up to 25%

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

00Z

Marine Military Occupational Specialty Code

0111, 0170

Navy Enlisted Classification Code

YN, 641X, 741X