Administrative Assistant I
Req #: 29797
Performs administrative duties to a team and/or department with moderate direction. Responsible for supporting communications, calendars, meeting minutes and department records. Organizes and may coordinate projects. Has basic word processing word, spreadsheet, and graphic software skills.
? Greets visitors.
? Answers phones and routes calls to appropriate team members.
? May support and update records/files complying with regulations.
? May schedule, coordinate, prepare, and attend monthly/quarterly meetings.
? May support, organize, and administer department projects.
? May type, transcribe, proofread, and compose correspondence, reports, etc. from notes, drafts or dictation.
? Maintains departmental records, files, and procedure manuals.
? Files and retrieves corporate records, documents, and reports.
? Attentive to the value of staying under budget while planning event specifications. Performs job duties in a manner that maximizes expense control.
? Opens, reviews, and distributes incoming mail.
? May perform office duties that include ordering supplies and managing a records database. Trouble shoot minor problems with office equipment.
? Process expense reimbursements and invoices.
? Supports the time and attendance procedures.
? Complies with all organizational policies and practices.
? May lead the coordination of educational and/or certification programs.
? Maintains confidentiality.
? Performs job duties in a manner that maximizes expense controls.
? Performs other duties as assigned.
Education and Experience:
? High School Diploma
? One year or more experience as an office assistant or other relevant administrative support experience
? Basic computer knowledge with some understanding of MS Office suite
Knowledge, Skills, and Abilities:
? Professional level verbal and written communication skills
? Ability to organize a daily workload by priorities
? Must be able to meet deadlines in a fast-paced quickly changing environment
? A proactive approach to problem-solving
Typical Working Conditions and Physical Requirements:
? Ability to use computers and other technical systems required to perform job functions
? Perform repetitive hand and arm motions
? Stand, walk, or sit for extended periods of time
? Bend and lift products weighing up to 15 pounds occasionally
This job description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change and management may assign or reassign duties and responsibilities to this job at any time.
OUR PURPOSE & VALUES:
Our mission is to provide exceptional healthcare services in a safe and trustful environment through expertise, commitment and compassion of our team members, with the vision of safe, reliable, high quality care for each patient, every day.
How do we make this happen? By creating and maintaining a culture where our values of compassion, integrity, citizenship, service excellence and community are lived out in observable behaviors during all interactions.
ABOUT CENTRAL MAINE HEALTHCARE:
Central Maine Healthcare (CMH) is an integrated healthcare delivery system serving 400,000 people living in central, western, and mid-coast Maine. CMH's hospital facilities include Central Maine Medical Center in Lewiston, Bridgton Hospital, and Rumford Hospital. CMH also supports Central Maine Medical Group, a primary and specialty care practice organization. Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center, and other high quality clinical services.
About Central Maine Medical Center
Central Maine Medical Center (CMMC) located in Lewiston, is a Level II Trauma Center serving Androscoggin County and the surrounding region. "CMMC's Centers of Excellence" include the Central Maine Heart and Vascular Institute, the Central Maine Comprehensive Cancer Center, the Neonatal Intermediate Care Unit, and a Trauma Services Program. CMMC is also the southern Maine base for LifeFlight of Maine, the state's only medical helicopter service. Supported by the latest technologies, CMMC's skilled professionals provide outstanding care delivered with compassion, kindness, and understanding. Learn more at: www.cmmc.org.
About Bridgton Hospital
Part of Central Maine Healthcare, Bridgton Hospital serves the town of Bridgton and surrounding areas in Maine as part of an integrated regional healthcare system committed to improved access and a uniform standard of care. Bridgton Hospital was named as one of 17 top rural hospitals in the nation for the third consecutive year in 2018.
About Rumford Hospital
Part of Central Maine Healthcare, Rumford Hospital serves the town of Rumford and surrounding areas in Maine as part of an integrated regional healthcare system committed to improved access and a uniform standard of care. In 2018, Rumford Hospital was named one of 17 top rural hospitals in the nation by the Leapfrog Group; in 2016, it was designated a Pathway to Excellence® organization by the American Nurses Credentialing Center. Learn more at: www.rumfordhospital.org.
Central Maine Healthcare is equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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